To help you compose a professional correspondence, consider the following background information on this greeting, tips for when to use it and alternatives you can choose instead. As a result, this greeting has come to be viewed as outdated and old-fashioned. Addressing your message to the wrong person could create confusion or look unprofessional. Using this salutation when the name of the contact is easily discoverable could leave a negative impression on the recipient, as it might convey that you did not put much effort in.
Should you use To Whom It May Concern?
Why people greet with “To Whom It May Concern”
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Steps to take before using ‘To Whom It May Concern’
This is an outdated letter greeting, and there are now better options for starting a letter. Alternatively, the message can be written without a salutation. When other options don't work for your correspondence, it's acceptable to start a letter with "To Whom It May Concern. If you do choose to use it when you're applying for jobs, it shouldn't impact your application.
Many email-writing novices fall down the " To whom it may concern " rabbit hole, plastering it at the beginning of every single email until their "Command" and "V" keys are worn out. Yet unfortunately for "To whom it may concern" fanatics, the English language is incredibly nuanced, and sometimes the context in which you are writing demands a different salutation. Read on for salutation suggestions that are catered to specific contexts.